Highgate Hotels

Viceroy Hotels & Resorts inspires travelers with one-of-a-kind authentic lifestyle experiences that bring together provocative design and intuitive service in sought-after locations. A leader in modern luxury, Viceroy’s vibe-led hospitality is guided by the brand promise “Remember to Live,” an affirmation to create lifelong memories for each guest. As an industry leader in creativity and innovation, our hotels draw upon the diverse backgrounds and talent of our extraordinary team for optimal success.

Viceroy Washington DC personifies the eclectic Logan Circle neighborhood as home to a diverse and genuine collection of artists and urban innovators. Located off the vibrant 14th Street Corridor, steps from unique shops, galleries, bars, and restaurants, Viceroy Washington DC is poised to act as a thoughtful host among the city’s liveliest and artful locations.  

Reporting to the Area Director of Finance, the Area Accounts Payable Staff Accountant is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with Viceroy's policies and procedures.

• This position is responsible for timely and accurate payments of obligations.
• Process approved disbursements
• Ensure that disbursements are processed completely and accurately on a timely basis
• Thorough review of accounts payable invoices and supporting documentation to ensure standard policies and procedures are followed
• Obtain required approvals and signatures on all disbursements as per policies
• Mail processed disbursement checks
• File and/or return supporting documentation in accordance with policies
• Prepare and record bank wires
• Assistance in the establishment, documentation and maintenance of Standard Operating Policies and Procedures, as well as internal control for our accounting operations
• Reconcile and process intercompany billings
• Track and process credit card statements for payment
• Track and process all expenses paid via ACH
• Prepare Accounts Payable reconciliation at month end
• Other special projects, reports, statements and responsibilities, as assigned

• Process accounts payable invoices accurately and efficiently.

• Verify invoices for accuracy, ensuring proper approval and coding.

• Reconcile vendor statements and resolve discrepancies.

• Maintain vendor relationships, ensuring timely payments and addressing issues.

• Prepare and process electronic transfers and payments.

• Review and verify expense reports, ensuring compliance with company policies.

   

• Assist with month-end closing, including accruals and journal entries.

   

• Monitor accounts payable aging and ensure timely payments.

   

• Maintain organized AP files and documentation thoroughly and accurately.

   

• Assist with audits and provide necessary documentation.

   

• Handle inquiries and requests from vendors and internal departments.

   

• Perform other accounting and administrative tasks as assigned.

   

• Utilize accounting software to process transactions and generate reports.

   

• Follow up on outstanding invoices and resolve payment issues.

   

• Adhere to all company policies, procedures, and accounting standards.

• At least 2 years of experience with accounts payable processing
• Bachelors degree preferred
• Strong computers skills, including Microsoft Office and financial accounting systems. Oracle experience preferred.
• Strong organizational and communication skills
• Ability to work overtime as necessary to complete assigned duties.

• Must be self-directed, motivated and demonstrate exceptional customer service and interpersonal skills.

• Strong organizational and analytical skills, with an extraordinary eye for detail.

• Demonstrated ability to multi-task, prioritize, and work effectively within fixed deadlines.

• Must possess a positive attitude.